Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

DEFPL017 Mapping and Delivery Guide
Provide support in administrative law matters

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency DEFPL017 - Provide support in administrative law matters
Description This unit covers the competency required to research and prepare documents in administrative law matters.This unit includes researching case history and assisting the instructing legal officer to prepare for administrative inquiry processes. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication. In a Defence context, this means that there is no civilian need to hold this unit in order to meet licensing, legislative, regulatory or certification requirements.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to individuals who provide services to support legal practitioners in administrative inquiries and processes, under supervision. These services include processing documents and assisting in preparation for administrative inquiries.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Plan and prepare for the provision of support in administrative law
  • Instructions that require the provision of support in administrative law are received and acted upon.
  • Circumstances are analysed and issues are interpreted and clearly defined.
       
Element: Prepare and process documents involved in administrative law matters
  • Documents are identified, prepared and processed in accordance with legal practices and procedures.
  • Letters and other documents are prepared and forwarded to instructing legal officer.
  • Documents for administrative inquiries and/or other processes are identified, prepared and processed.
  • Information is reviewed with instructing legal officer and identified documents are retrieved, copied and despatched in accordance with legal practices and procedures.
  • Post administrative inquiry documents are collected and archived as appropriate.
       
Element: Assist instructing legal officer to prepare for administrative inquiries
  • Different administrative inquiries are identified and appropriate files are prepared.
  • File is discussed with instructing legal officer and work is planned in accordance with critical dates.
  • Availability of legal officers is canvassed and details are forwarded to instructing legal officer to facilitate engagement.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

research and prepare documents in administrative law matters

research case history

assist instructing legal officer to prepare for administrative inquiry processes

The candidate must at all times comply with legislative requirements, policy and standards, and demonstrate an awareness of access, equity and diversity principles and practices.

Consistency in performance

Competency should be demonstrated in a range of actual or simulated workplace contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or in a simulated workplace environment.

Specific resources for assessment

Access is required to appropriate documentation and resources normally found in the work environment.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

follow legal procedures

identify and research status of information

prepare legal documents

use appropriate legal terminology

Required Knowledge

administrative inquiry process

applicable legal practices and procedures required in the full range of tasks covered

different types of inquiry/investigation

relevant legal process, legislation and sections, and stages involved in the legal process

relevant legal terminology

relevant legislation

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Instructions may include:

documentary material, exhibits and evidence

oral or written correspondence, including from the command structure, commanding officer or an individual

summary of matter

witness statements

Administrative law may include:

any relevant administrative legislation that impacts on the Defence organisation

Documents may include:

adjournment letters

administrative inquiry investigation forms

summons/orders

Legal practices and procedures may include:

engaging experts

equity

instructing legal officer supervisory procedures

practice notes

protocol for accommodating specific client needs e.g. case manager, social worker, parole officer

protocol for contacting clients e.g. translator, interpreter

recording information

security/confidentiality/privacy procedures

verifying and authorising information

Administrative inquiries may include:

Boards of Inquiry

Chief of Defence Force Commissions of Inquiry

command-generated inquiry

freedom of information (FOI)

inquiry officer

investigating officer

notice to show cause:

censure

termination

warnings

ombudsman

privacy

quick assessment

redress of grievance

return of service obligation

routine inquiry

Critical dates may include:

administrative inquiry dates

appointments

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Instructions that require the provision of support in administrative law are received and acted upon. 
Circumstances are analysed and issues are interpreted and clearly defined. 
Documents are identified, prepared and processed in accordance with legal practices and procedures. 
Letters and other documents are prepared and forwarded to instructing legal officer. 
Documents for administrative inquiries and/or other processes are identified, prepared and processed. 
Information is reviewed with instructing legal officer and identified documents are retrieved, copied and despatched in accordance with legal practices and procedures. 
Post administrative inquiry documents are collected and archived as appropriate. 
Different administrative inquiries are identified and appropriate files are prepared. 
File is discussed with instructing legal officer and work is planned in accordance with critical dates. 
Availability of legal officers is canvassed and details are forwarded to instructing legal officer to facilitate engagement. 

Forms

Assessment Cover Sheet

DEFPL017 - Provide support in administrative law matters
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFPL017 - Provide support in administrative law matters

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: